About This Article
This article was created using an automated generation workflow leveraging generative AI. We reviewed SharePoint Online service limits and official administrative information from Microsoft Learn to outline collaborative tasks and administrative considerations for users getting started.Verification Status: 📘 Confirmed via Official Microsoft Documentation (Actual Device Testing Pending)
SharePoint Online is Microsoft 365'sdocument sharing, site, list, and intranet infrastructure for teams, departments, and organizations. While OneDrive focuses on individual business files, SharePoint is best understood as a place to store "shared information that remains even when personnel change."
How is it Positioned in E3/E5?
According to Microsoft Learn's SharePoint limits, both Microsoft 365 Enterprise E3 and E5 include SharePoint. The service limits state that organizational storage consists of a baseline of 1 TB plus 10 GB per purchased license, with a maximum of 25 TB per site, among other provisions.
In practice, the value of choosing E5 should be evaluated not just for basic SharePoint document sharing, but in combination with the advanced security and compliance features of Microsoft 365 as a whole.
Get Started: Co-authoring in a Test Document Library
If an existing test site is available, place a single document containing no personally identifiable information (PII) there.
Open the test SharePoint site
Save a test document to the document library
Open in browser
Check file details and version history
There is no need to start by creating new production sites or modifying permissions.
Take a look here
Verify that not only the file itself, but also information such as its location, last modified by, last modified time, and version are managed collaboratively.
Try changing one thing
Modify a single line of the document body, save it, and check whether a new version is added to the version history. This highlights the difference from managing shared files by overwriting copies.
Relationship with Lists
Many Microsoft Lists utilize SharePoint's list infrastructure. Because document libraries can also be managed as "files plus column information," you can organize content using columns, views, and search functions rather than relying solely on folder hierarchies.
Minimal Example of Reading a Site via Graph
This is an example ofreadingsite information from a known hostname and site path using Graph Explorer or a similar tool permitted by the administrator.
GET https://graph.microsoft.com/v1.0/sites/{hostname}:/{site-path}
What to look for?
id、displayName、webUrlConfirm details such as these.
Criteria for Success
If you have permission to view the target site and site information is returned with an HTTP 200 status, it is successful.
Change one thing
Change the test site'ssite-pathto, and verify that the returneddisplayNameandwebUrlchange accordingly. Do not use site creation and deletion APIs from the start.
Best Practices for Business Use
Store official departmental and project records
Understand the relationship with Teams file storage locations
Organize documents using columns and views
Create operational guides and portals using pages
Track changes via version history
Design search-friendly titles, columns, and site structures
Key Points for Administrators
Default external sharing settings
Site creation rules
Storage consumption
Site owners and lifecycle
Retention, DLP, and sensitivity labels
Relationship between Teams/Microsoft 365 Groups and sites
Search scope and permission design
Important Notes on Storage and Limits
According to current Microsoft Learn service limits, Microsoft 365 Enterprise E3 and E5 include SharePoint, with organizational storage specified as a baseline of 1 TB plus 10 GB per purchased license, and up to 25 TB per site. However, because service limits are subject to change, re-verify the latest official tables when planning capacity.
Official Microsoft Information and Primary Sources
SharePoint limits: https://learn.microsoft.com/en-us/office365/servicedescriptions/sharepoint-online-service-description/sharepoint-online-limits
SharePoint documentation: https://learn.microsoft.com/en-us/sharepoint/
Microsoft Graph site resource: https://learn.microsoft.com/en-us/graph/api/resources/site
SharePoint is more than just a "cloud version of shared folders."An infrastructure for collectively managing shared documents, metadata, pages, search, permissions, and lifecycleViewing it this way makes it much easier to clarify the division of roles with OneDrive and Teams.
