About this article
We verified Microsoft official information as of September 17, 2026, and organized the positioning of Power BI Pro and M365 E3/E5.Verification Status: 📘 Microsoft official information confirmed, actual device not tested
Power BI Pro is a user license used to publish and share reports in the Power BI service and collaborate with other Pro users. According to Microsoft's official documentation,each Microsoft 365 E5 subscription includes one Power BI Pro license.Since E3 does not receive the same treatment, separate licensing or capacity planning should be reviewed for sharing purposes.
Do not confuse Free, Pro, PPU, and Capacity
While Free users can create and view content for personal use, standard sharing and collaboration require Pro or PPU. On the other hand, users with Free licenses may view content placed in an appropriate capacity, such as Fabric F64 or higher. Not only the license, but also "which workspace or capacity the content is placed in" is important.
Try first: Read-only DAX
Create a measure in the sample model that sums the existing sales column.
Total Sales = SUM(Sales[Amount])
Check this
Place Total Sales on the card visual and verify that it matches the detail total.
Change one place
Add a date slicer and verify that the measure responds to filters when the period is changed. The source data will not be updated or deleted.
For professional use
Rather than directly replacing Excel distributions, define metric definitions, update responsibilities, workspaces, and sharing targets. The design will vary depending on whether sharing is between Pro users or broad distribution using Fabric capacity.
Items for administrators to check
Verify Pro/PPU assignments, Fabric capacity, workspace roles, external sharing, data source credentials, gateways, RLS, auditing, and the migration status from P SKUs to Fabric F SKUs.
Microsoft Official Information
https://learn.microsoft.com/en-us/power-bi/enterprise/service-admin-purchasing-power-bi-pro
https://learn.microsoft.com/en-us/power-bi/fundamentals/service-features-license-type
The fact that E5 includes Pro is distinct from whether all users can unconditionally share and view all reports. Consider user licenses and capacity as a set.
